Some Huntsville City School Employees Experience Delay in Increased Supplemental Salary Stipends

HUNTSVILLE, Ala. (WHNT) - Recently the Huntsville City Board of Education approved an increase in supplemental salary stipends for 600 employees system-wide.

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The across-the-board stipend increases were meant to match Madison City and Madison County supplemental rates for everyone from wrestling to robotics coaches.

This Powerpoint was presented at the second school board budget hearing that was held September 5th.  The slides numbered 10-16 deal with the  supplements.

BASE SALARY PAY FOR HUNTSVILLE CITY SCHOOL EMPLOYEES HAS NOT BEEN COMPROMISED.

A Huntsville Education Association representative said employees would receive their increased stipend payment by Friday, Oct. 11, but some will have to wait until the end of the month.

One city schools employee contacted WHNT News 19 saying they had not received the supplemental payment on Friday, that human resources nor payroll had any answers for her and that she was told to contact the city schools’ athletic director. The coach stated she was experiencing ‘extreme financial difficulties’ and asked WHNT News 19 to get answers.

We took action by contacting representatives with the school system and learned that due to the large amount of employees set to receive supplemental pay increases – and the massive amount of paperwork associated with the changes – there would be a slight delay for some employees.

In a memo sent to coaches, Huntsville City Schools Athletic Director Wade Lipscomb writes:

As we’ve made the changes to the new supplement program, we’ve encountered some bumps that we are working through.  This e-mail is to keep you informed and to reassure you and the coaches/teachers at your schools that they will receive their full, newly increased, supplements.

On Thursday, September 5th, the Board of Education approved an increased supplement schedule.  On Tuesday, September 10th, we had a meeting with all of the Athletic Directors to notify them of the changes and to give them the Supplement Action Forms to submit all of their supplemented positions.  Regrettably, this put a strain on our ability to get them into the system.  Unfortunately, due to the tight schedule, Payroll did not receive most of the supplement action forms in time to get them credited for the September paycheck.  We have currently received almost 600 supplement action forms which have to be individually entered into the Payroll system. 

The significant question is, “how soon can we expect the supplements to show up in our employees’ paychecks?”

I need your help.  In order to ensure that your employees get their supplement with the October paycheck, I must have your supplement action forms No Later Than October 11, 2013.  If we get those supplement action forms in by that date, then they will get paid for June, July, August, September and October in the October paycheck.

If any of your coaches are experiencing a significant financial hardship because of the delay, please let me know as soon as possible.

Huntsville City Schools Spokesman Keith Ward says those coaches who are experiencing a delay will in fact receive their increased supplement by the end of the month.

“The good news is,” says Ward, “This is first time coaches in the city has gotten a supplemental increase in pay in 15 to 20 years.”

“Some of the paperwork process had taken longer than they had certainly hoped but those who did not receive payment will certainly have it by month’s end,” assured Ward.